JOB SUMMARY
Monitoring amp; Evaluation Officer tracks closely projects’ Mamp;E system and ensures proper tools and processes are in place to allow for relevant and effective collection of data in the field (together with PMs/POs). She/he is responsible for CFRM (Complaint and Feedback Response Mechanism). She/he is supporting new programs/projects design (in line with results-based programming).
RESPONSIBILITIES AND TASKS
Mamp;E quality management
- With support of PIN Mamp;E Advisor, ensures PIN’s and partners’ Mamp;E planning, monitoring and evaluation processes comply with internal (PIN Policies, guidelines and RDD strategy Strategic indicators) and external (donor) requirements
- Maintain consistency in monitoring and evaluation processes across all programs
- Ensures lessons learned are collected and feedback provided to Senior Management
Mamp;E planning
Project level:
- Participates in grants-opening meetings when the new project starts take lead on the Mamp;E planning part (agree on timeframe of preparation of Mamp;E plan, review indicators, roles and responsibilities in Mamp;E activities)
- Provides technical support during project Mamp;E planning, including guidance on developing the Results Framework, Indicator Tracking Table (ITT), methodologies and Mamp;E tools, and project work plan (Gantt chart or similar)
Country Programme level:
- Maintains an overview/calendar of planned Mamp;E related activities (baselines, mid-term, endline surveys, other data collection and research activities, and evaluations) to be undertaken in ongoing projects
- Maintains Reporting deadlines overview
- Compiles lessons learned and provides relevant feedback to PMs and Senior Management
Implementation, progress tracking and reporting
- Coordinates assessments and compiles assessment data into brief reports providing essential key figures and analysis
- Ensures timely implementation of baseline and endline surveys
- Provides technical support in activity and results-based monitoring (surveys, FGDs, KIIs, etc.) in the field, including ensuring that project teams, implementing partners and enumerators follow the instructions/agreed methodology
- Checks the quality of data collected continuously as it comes in, and follows up on any errors or challenges arising in the process
- Conducts data analysis and supports project teams in interpretation of findings, formulating recommendations and reporting
- Initiates independent monitoring visits of projects with the aim of receiving or validating data/information on specific projects and strengthening accountability (activity monitoring, distribution monitoring, post-distribution monitoring, Beneficiary Feedback Mechanisms, etc.) on each project at least once in 3 months.
- Coordinates data collection for PIN core indicators across programs for HQ/global reporting
- Identifies Mamp;E capacity development needs of staff, provide Mamp;E training to project staff or organize external training.
- Provides induction training in Mamp;E to new project and program staff
Supports Program Managers in setting up and maintaining the databases
- Supports project teams in preparation for regular project review meetings, including regular update of ITT and meaningful reporting on indicators, and organize dedicated MEAL meetings as needed
- Regularly informs line manager about findings and about any issues arising from findings (present data in concise reports and fact sheets using PIN templates and share these with line manager for reporting and circulation - clusters, communities, etc. - as appropriate);
- Supports organized storage of data collected (primarily responsibility of PMs/POs);
- Ensures that all the data related to the projects is updated and stored safely;
- Supports consultants and Research partners in conducting commissioned evaluations/activities (e.g. interpretation, conducting FGDs or interviews, etc.)
- Provides technical support in evaluations and other research activities, incl. engaging in ToR preparation, selection of consultants, review of evaluation design and data collection methodology, data analysis, involvement of stakeholders and dissemination plan
- Examines the evaluation draft reports in relation to the ToR/contract and consolidate a written response. Ensure that key stakeholders are invited to respond to the draft report.
- Programs survey questionnaires in KOBO and provides KOBO training to data collectors
Accountability, learning, dissemination and use of findings
- Supports project teams in planning for and implementation of beneficiary Complaint and Feedback